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Executive Administrative Assistant

Guelph, ON, Canada

Job Type

Executive Administrative Assistant

About the Role

We are looking for a dynamic and resourceful Executive Administrative Assistant to play a pivotal role in our start-up. As a key member of our growing team, you will be responsible for coordinating schedules, handling basic bookkeeping tasks, managing payroll, planning travel, and supporting grant writing efforts. The ideal candidate will thrive in a fast-paced environment, demonstrating adaptability, efficiency, and a proactive approach to tasks.


Schedule Coordination:

  • Manage and optimize the executive's calendar, adapting to the fast-paced nature of a start-up.

  • Liaise with team members to facilitate effective scheduling and coordination.


  • Assist with fundamental bookkeeping duties, including expense tracking and invoice processing.

  • Collaborate with the finance team to maintain financial records in a start-up setting.

Payroll Administration:

  • Run payroll processes efficiently, ensuring accuracy and compliance with start-up regulations.

  • Work closely with the finance team to implement and improve payroll procedures.

Travel Planning:

  • Plan and execute travel arrangements, embracing the start-up spirit of flexibility.

  • Create streamlined travel itineraries that align with the executive's dynamic schedule.

Grant Writing Support:

  • Collaborate with the executive and cross-functional teams to gather information for grant proposals.

  • Assist in the preparation and submission of grant applications, demonstrating a start-up mindset.

Communication Management:

  • Manage communication channels, prioritize correspondence, and respond with agility.

  • Draft and review written materials, reflecting the innovative ethos of the start-up culture.

About the Company

Friendlier is a clean-tech start-up dedicated to simplifying the transition from single-use packaging to reusable packaging. Our mission is to reduce waste and promote sustainability by providing reusable packaging solutions to businesses.

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